A Sampling of our Current Permanent Position Openings
Assistant Recruiter / HR Admin
Assistant recruiter / admin assistant required for established recruitment agency, in business for the past 30 years, and located downtown. We have a diverse range of blue chip clients, including financial and banking clients and we are currently looking for someone to join our small team of long-standing consultants, who have been with Profile for over 20 years. We are a successful ethical company with an excellent reputation for service, integrity and dedication. This position would suit someone who is people-oriented, with an entrepreneurial personality and a prior background in recruiting, customer service and/or sales. The ideal person is friendly and already has a network of contacts and isn’t afraid to develop new business. The role will include sourcing and screening prospective candidates for a wide range of support positions; searching databases and responding to advertisements; pre-screening applicants over the phone; arranging and conducting interviews; reference checking and conducting background checks; ensuring candidates have proper information for the assignments; presenting potential candidates to clients as well as providing administrative support to the recruitment process. Business development will also be included. The ideal candidate will have previous recruiting experience; be results oriented and driven to succeed; strong technical and administrative skills; enjoy working in a tight knit, successful and growing team. This position offers salary, benefits and bonus as well as the promotional potential to the position of Consultant. Please e-mail your resume to Ann Turner and quote reference number AT-880P.
Director, Marketing/Communications/Fundraising $80K+
This is a close knit, non-profit association involved in environmental conservation, and the role will provide marketing and communications leadership, direction, planning and strategic management to the organization. The key component of this position is to develop compelling communications, marketing, and public affairs vehicles for a wide range of internal and external stakeholders and to drive a fundraising program, including developing materials to secure both short and long-term funding. This will involve but not be limited to the following: overseeing publicity, PR, marketing and social media vehicles (website, media relations and newsletter & other communications); integrating communications and sponsorship activities; researching, cultivating and soliciting potential donors; overseeing the involvement in events such as consumer shows and public meetings; strategically building and maintaining brand awareness and managing associated budgets. The requirements include a minimum of 5 years experience in a relevant role involving communications planning, marketing strategy, media relations and social media, ideally in an association or foundation environment, and relevant post-secondary education (Communications, Marketing, Public Affairs). The ideal candidate will be comfortable forging and cementing solid working relationships in a small team environment; have experience directly managing staff and volunteers; have proven leadership, judgment and decision- making skills; be articulate, assertive and able to work under deadlines; be engaging, professional and keen to build and foster relationships, and be flexible about occasional evenings and weekends. Experience in public affairs, media work, advocacy and fundraising are important. Please e-mail your resume to Catherine Wilson and quote reference number CW-877P.
Executive Office Administrative Assistant $50K
This position is a perfect next step for someone with at least 3 to 5 years administrative experience supporting an executive in a corporate business environment. The role will provide support to the executive team/department, and the CEO, as well provide back-up to a senior level Executive Assistant. This offers a unique opportunity to put your existing skills to use, and to learn from the best! Included will be general admin support for the executive office; screening calls; coordinating meeting arrangements and material preparation; meeting room bookings; assisting with travel arrangements; expense reports, maintaining and ordering office supplies; producing correspondence and updating industry publications. Also included will be providing assistance related to the Board of Directors and Committees. Top-notch MS Word, Excel and PowerPoint skills, and familiarity with Office 365, are an absolute must. This is a contact opportunity with the potential for longer term/permanent employment. This is a unique opportunity to take your administrative career to the next level. The firm is an established, well-thought of company involved in asset management; voted one of Canada’s Top 100 employers. The requirements include a professional, corporate attitude and presentation, an exceptional eye for detail, the ability to work with senior level people, well-developed communication skills. This is a highly respected and stable company. Please e-mail your resume to Catherine Wilson and quote reference number CW-881P.
Permanent Part-Time Reception/Admin $15/hr
This well established Health and Wellness Clinic is looking for a Reception/Admin to support their team in their west end Toronto office. The role will include answering phones, booking appointments, meeting and greeting incoming visitors and clients, basic bookkeeping such as billings and record keeping, maintaining the client database as well as the filing system. The requirements include a minimum of 2 years previous experience in a similar setting, strong attention to detail, advanced MS Office skills (Word, Excel and Outlook); excellent customer service and communication skills are vital for this role. This is a permanent part-time position. Please e-mail your resume to Wendy Harvie and quote reference number WH-849P.
A Sampling of our Current Temporary Position Openings
Executive Assistant $23 to $27/hr
This is a world-class financial services organization and this role will support a C Level Executive in their Investor Relations department. The responsibilities will include, but not be limited to: managing an extremely busy and demanding calendar; acting as gatekeeper and making independent judgement as to who has access to the executive; assisting with prioritizing incoming emails; arranging and setting up all aspects of meetings, both internal and external; global travel arrangements and prepare/maintain expense and travel claims; providing administrative support to a large team; correspondence, presentations and report generation. The ideal candidate will have at least 5 years supporting a senior executive in a corporate environment (preferably finance related); very strong MS Office skills; a keen eye for detail and accuracy; top notch communication and organization skills; demonstrated follow-up and follow-through abilities; proven tact and diplomacy and the ability to build effective business relationships with both peers and senior executives; a polished, professional approach to work. This position will support one of the most senior executives in the firm, so experience acting as the front-facing liaison to high level management is a must. This role also involves working closely with the President’s office. This is a temporary position that will go permanent for the right candidate. Please e-mail your resume to Wendy Harvie and quote reference number WH-876T.
Financial Analyst $35/hr
One of Canada’s leading financial institutions is looking to hire a Senior Accounting Analyst for its Corporate Finance team. The position will be responsible for analyzing and reporting on the financial performance and condition of the legal entity to support the preparation of month end and quarter end processes. The role will also involve the analysis of regulatory and external reports and attestation to the validity of the results. The requirements include a degree in Finance, Economics or a related financial discipline and a minimum of 3 years finance experience. CFA and corporate real estate experience would be a major asset. Advanced MsOffice skills are a must (Excel: V Lookups, Pivot Tables, Macros and PowerPoint), excellent mathematical and analytical skills are essential for this role. The ideal candidate must be team oriented, have excellent communication skills, attention to detail and be a critical thinker. This is a temporary assignment with a long-term potential for the right candidate. Please e-mail your resume to Wendy Harvie and quote reference number WH-874T.
Administrative Assistant $19/hr+
This is a challenging and multi-faceted role in an established financial institution in downtown Toronto. This position involves maintaining the Executive’s calendar and managing travel arrangements, meeting and speaking engagements; ensuring department telephones are answered in a timely and courteous manner; extending and accepting invitations, preparing meeting agendas as well as arranging meeting rooms, equipment and refreshments; preparing and proofreading documents; creating and editing presentations; preparing claims, reconciling transactions and invoices, making payments; developing and maintaining an efficient and up-to-date filing system; as well as reception backup coverage. The requirements include a minimum of 5 years experience in an Administrative assistant role, preferably in a financial institution, a post-secondary University education, superior MS Office skills (Word, PowerPoint, Excel, and Outlook). Excellent communication and organizational skills, strong attention to detail and the ability to deal with highly confidential and sensitive materials are vital to this position. Please e-mail your resume to Wendy Harvie and quote reference number WH-843T.
Service Analyst $17 to $19/hr
This established financial institution located in downtown Toronto is looking to hire a Service Analyst. The position will involve processing transactions, performing reconciliation activities, data entry and providing exceptional customer service in response to any queries or escalations. The requirements include demonstrated customer service skills; top notch communication and organization skills as well as strong analytical and problem solving skills. Solid computer skills in the MS Suite (PowerPoint, Excel, Outlook and Word) are a must. The ideal candidate will be self-motivated, able to work in a fast paced environment and have high attention to detail. Banking/finance or reconciliation experience would be an asset. This is a temporary position that has the possibility of becoming permanent for the right candidate. This is a great opportunity to grow your career by joining an exciting team based environment! Please e-mail your resume to Wendy Harvie and quote reference number WH-875T.
Bilingual Administrative Assistant $17 to $19/hr
This established financial institution is seeking a Bilingual Administrative Assistant. Candidates need to be bilingual in English and French. The customer focused role will involve handling the customer service phone lines, setting up contracts with new customers, updating systems and dealing with general office administration. The requirements include demonstrated customer service skills; top notch communication and organization skills as well as solid computer skills in the MS Suite (PowerPoint, Excel, Outlook and Word). The ideal candidate will be self-motivated, able to work in a fast paced environment and have high attention to detail. Some banking/finance or call center experience would be an asset. This is a long term 18 month position that has the possibility of becoming permanent for the right candidate. This is a great opportunity to grow your career by joining an exciting team based environment! Please e-mail your resume to Wendy Harvie and quote reference number WH-870T.
Financial / Banking Positions Available $15 to $19/hr
We are working with one of Canada’s leading financial organizations to assist in their search for a number of candidates for temporary contracts. The positions available include:
- Financial Administrative Assistants
- Insurance Clerks
- Financial Services Representatives / Service Analysts
- Wire Transfer Administrators
- Data Entry Clerks
- Bilingual Administrators (English / French)
- Customer Service & Call Centre Representatives
All positions require an established knowledge of business and/or finance through either education or employment experience or a combination of both. Recent graduates in Finance and Economics are welcome! Required will be well-developed analytical, communication, organizational and interpersonal skills; strong MS Office skills; solid employment references and no impediments to clear credit and criminal clearance checks. Please e-mail your resume to Wendy Harvie and quote reference number WH-835T.
A Sampling of Position Openings We Have Filled
Director of Operations & Project Delivery $100 to $120K
This is an established, growing and highly successful organization, working with emerging and cutting edge technologies and on Canada's 200 list of fastest growing companies. This is a tight knit team of forward thinking entrepreneurs who have established a reputation in this developing niche market. They are looking for an experienced manager to provide operational leadership to a dynamic divisional team at multiple locations, locally and nationally, with an eye to optimizing the client experience and supporting the company's overall strategy and goals. The role will report to the Vice-President and be responsible for the development, roll-out and evolution of all production functions, field services, workflow management and applications; work with and further develop best practices for project delivery; develop strategies for growth; build and develop processes; build, train, manage and mentor staff (project managers, warehouse, field and design engineers) including implementing relevant training programmes. The ideal candidate will have previous management level experience in either the telecom or IT/IS sector, a post-secondary education in Business, be a strong communicator with a collaborate management and work style, able to deliver results, able to manage change, have proven leadership and team management skills and able to balance innovation and risk. Work out of "state of the art" offices with a phenomenally fun, close knit and results driven team. Please e-mail your resume to Catherine Wilson and quote reference number CW-674P.
Brand Manager $90K+ Bonus
This international manufacturer of personal electronics is looking for a Brand Manager to manage an existing retail network, as well as develop strategies to expand on a national level. The role will involve developing marketing and sales strategies; providing leadership to their retail and wholesale divisions; managing inventory levels and providing pricing and product guidance; negotiating leasing and contractual agreements; overseeing sales and operations at the national retail level; identifying new opportunities for the growth and expansion; managing existing relationships and teams; develop marketing strategies to increase brand awareness and strengthen brand identity. The ideal candidate will have a minimum of 7 years senior management level sales experience in the apparel or accessories industry; be a highly motivated, energetic and dynamic leader; have expertise in sales reporting, budgeting and forecasting; strong MS Office skills; be highly self-motivated; and available to travel both nationally and internationally. This position offers many perks! Please e-mail your resume to Wendy Harvie and quote reference number WH-689P.
Finance Manager $85K +
This is a highly entrepreneurial, successful and innovative organization in the technology sector, with offices in and out of province. They are an industry leader in their sector! They are seeking an experienced, educated accounting and finance professional. The role will initially include managing and at times performing hands on general accounting functions, month and year end financial statements, reconciliations, reporting, P&L, corporate tax filings, etc. The position goal is to lead the entire finance and accounting functions and team, including establishing best practices and processes;develop continuous improvement processes; develop, design and manage revenue and cost assurance processes; working on the consolidation of 2 companies and developing a Charter of Accounts. The position reports directly to the COO and as the company grows will become a Director role. The requirements include CGA or CMA accreditation, a minimum of 5 + years solid financial management, accounting and analysis experience, preferably in the IT or Audio Visual sector, as well as previous change management / integration skills and experience. Also needed are superior communication and interpersonal skills, the ability to take ownership and work autonomously, relentless execution, an entrepreneurial mindset and the ability to think outside the box. English/French bilingualism would be an asset. Please e-mail your resume to Catherine Wilson and quote reference number CW-758P.
Executive Assistant $70K +
This is a well-known and well-respected financial services organization and the role will provide Executive level support to an EVP. This is a fast-paced, but people driven environment, working with a team of true professionals, and will involve the following: busy, demanding calendar management; extensive international travel, conference and itinerary planning; expense reporting; prioritizing and handling schedule conflicts; coordinating presentations and events/meeting organization; coordinating special projects; liaise with executive and C level management. The requirements include at least 5 years experience supporting executive/C level management in a corporate, professional, busy corporate environment; a flexible, willing and proactive work style; top notch organizational and time management skills; top notch technical skills in MS Office (Word & PowerPoint specifically). The ideal candidate will be self-motivated, comfortable in an entrepreneurial environment, able to use sound judgment skills and handle highly confidential information. This is a fast-paced, challenging environment and will suit someone with an outgoing, professional and polished presentation and a “grace under pressure” business approach. This is a contract position with potential for longer term/permanent employment. Please e-mail your resume to Catherine Wilson and quote reference number CW-873P.
Marketing Communications $65K
High tech, North American organization looking for someone to provide support in the Marketing and Communications area. The role will involve planning, creative development, brand management and optimizing marketing campaigns. Included will be developing, facilitating and executing corporate marketing strategies; providing related support to the sales teams; building product collateral, sales tools, analyzing market trends. The successful candidate will work on web site content and communication materials, press releases, liaise with external agencies for creative development and delivery, be accountable for branding and messaging consistency and write external as well as internal communication materials. A post-secondary education in either Marketing or Communications, or a combination of education and relevant experience, proficiency in MS Office and a working knowledge of the Adobe creative tools are all required. The ideal candidate will be someone who “gets” and has had working exposure to the technology sector, has leadership skills and the ability to manage people, projects and budgets/resources, as well as a critical eye for both writing and design. Some technical writing experience would be a definite asset. Please e-mail your resume to Catherine Wilson and quote reference number CW-858P.
Senior Instructional Designer $75K++
This is a large, well-established and highly regarded organization, looking for an individual to work with their Business Planning group. This is a new team, so the successful individual must bring substantive experience in this area to the table. The role will include, but not be limited to the following: planning, organizing, designing and implementing comprehensive training curriculum and content with a focus on design; collaborating with other departments, develop knowledge sharing relationship with internal and external clients; create and maintain, in conjunction with others, a Knowledge Base; manage and coordinate projects; prepare and present training courses (both electronically and in person); work to engage participants at all levels; create reusable and innovative course materials. The requirements include related education and/or combination of training and experience; a minimum of 3 years experience conducting adult learning classes (preferably in the pension industry); certification in training and instructional design (PPAC an asset). The ideal candidate, in addition to the above, will have exceptional communication and presentation skills; knowledge of SharePoint; good knowledge of Visio, PowerPoint, Adobe, Camtasia, etc; proven abilities to lead opportunities for change and improvement; and the ability to deal with people with sensitivity, tact and professionalism. This firm offers the Cadillac of benefits and this is a bonusable position. Please e-mail your resume to Wendy Harvie and quote reference number WH-783P.
After Sales Service Manager $60K+
This position provides after sales support and office management to a team in the luxury goods sector. The position is responsible for managing a repair team, taking repairs in, providing estimates to the customer, assigning work and providing quality control, monitoring attendance, vacation, etc., generating invoices, maintaining parts inventory and ensuring head office is kept informed. Specific training will be provided. The requirements include managerial experience, preferably in the jewellery retail sector, excellent communication and interpersonal skills, the ability to juggle multiple priorities and provide top-notch customer service to a very discerning clientele, and a keen attention to detail. Preference will be given to someone with a university education. This company is located in the north end of Toronto and the position will provide coverage for an 18 month maternity leave. This is an exceptional company name to have on your resume!!! Please e-mail your resume to Catherine Wilson and quote reference number CW-871P.
Office Coordinator / Executive Assistant $55K
This small, tight-knit team of professionals, whose business is in the financial services sector, are looking for an individual to provide administrative and office management support to the team. This will include, but not be limited to: calendar management for executives; meeting / event planning and logistics; travel arrangements; minutes of meetings; answering phones and screening calls; drafting correspondence; document and presentation drafting and editing; pulling together reports; invoicing and basic bookkeeping; dealing with suppliers; and project support. This is a dynamic group, in a busy and ever-changing environment. The requirements include at least 3 years experience providing administrative support to upper level management in a professional environment (preferably in financial services or consulting); solid technical skills in MS Office; exposure to QuickBooks; a team-oriented, customer service focus; an upbeat and professional demeanour and presentation. Please e-mail your resume to Catherine Wilson and quote reference number CW-872P.
Legal Assistant $52K
This global and highly respected financial services firm is looking for a Legal Assistant to support several lawyers on the Legal Counsel team. The role will include high level administrative and legal support including preparing legal documentation; arranging travel, meetings and events; managing a busy calendar and monitoring project deadlines; managing correspondence and providing feedback to internal and external stakeholders on legal issues; invoicing and reporting; providing backup to other areas. The requirements include a minimum of 3 years experience in a law firm (corporate finance preferred); a University degree or college diploma and accreditation from a recognized Legal Assistant program; excellent MS Office skills; strong communication and proof-reading skills; attention to detail; highly developed organizational capabilities; and a proactive approach. Discretion with confidential materials and issues is a must. Please e-mail your resume to Wendy Harvie and quote reference number WH-776P.
Office Administrator $40K+
This is an established asset and property management firm and they are looking for someone to provide administrative support to, and work closely with the Sr. EA to the CEO. Included will be: reception backup, meeting and greeting clients; hard and soft copy file management; updating database; some calendar management; assisting with meeting bookings and travel arrangements; correspondence and report production; assisting with special event planning. The requirements include previous administrative experience in a corporate business setting (2 to 3 years); advanced MS Office (Word, Excel, PowerPoint & Outlook); some post-secondary education. The position also requires the ability to multi-task; handle time-sensitive projects; and produce error-free work. The successful candidate will be comfortable and enjoy working in a fast-paced environment, able to change directions quickly, be highly organized and self-motivated and have excellent oral and written communication skills. This is a fun, tight-knit team and a great place to work! Please e-mail your resume to Catherine Wilson and quote reference number CW-867P.
Marketing Coordinator $50K+
This high profile, well-known private club is looking for someone to provide marketing support and participate in the strategy and execution of marketing initiatives including: email marketing campaigns and promotions; executive media campaigns including planning and buying, while adhering to CASL; managing Google Analytics to track traffic, revenue and conversions; database management: segmenting, scheduling, reporting, tracking and optimizing performance for all email communications; project coordination of all marketing related initiatives; liaise with designers and external as well as internal providers; assisting with the development and execution of annual promo calendars; drafting internal communications and newsletters; monitoring and providing monthly analytical reports on marketing activities; measuring and analyzing results to improve marketing strategy and drive campaign effectiveness; tracking budgets; event planning and coordination. The requirements include 2 + years marketing experience (email and/or CRM), University or College degree in Marketing. Well-developed MS Office skills and some design software experience are needed. Knowledge of Constant Contact and Mail Chimp would be an asset. Also required are strong technical skills, an eye for detail and an analytical "bent", strong written and oral communication skills and the ability to think strategically. Please e-mail your resume to Wendy Harvie and quote reference number WH-793P.
Customer Service Representatives $15 to 17/hr
This established and very well-known non-profit organization is hiring Customer Service Representatives to join their Call Centre team. The main responsibilities will be making outbound calls to update retired employee files; helping with the implementation of an upcoming change in their benefits program; following up and updating records of current and former employees as well as responding to customer inquiries. Training will be provided. The requirements include 3 to 5 years Customer Service and Call Centre experience, ideally in a non-profit environment (Insurance or Finance would be ideal); exceptional written and oral communication skills; well-developed problem solving and time management skills; strong data entry and MS Office skills (Word and Excel). The successful candidate will be highly organized and proactive. English/French bilingualism would be an asset. This is a 4 month contract, from July to October. Please e-mail your resume to Wendy Harvie and quote reference number WH-837T.
Profile Consultants welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.