A Sampling of our Current Permanent Position Openings
Corporate Secretary $80K++
This is an established non-profit organization, and the role will provide support to the Chairman, the Board and Committees, and work closely with the Executive Director. Included will be: managing all logistics of quarterly Board meetings and the AGM; venue, travel & accommodation, catering, A/V equipment, etc.; coordinating all related agendas and materials, briefing materials and speaking notes; updating corporate records and Minute Books; attending and taking minutes, reporting on decisions and action items; researching and providing input into corporate governance, best practises, corporate policies and procedures. The requirements include: a minimum of 5 years Corporate Secretarial experience; a post-secondary education in a relevant field; non-profit experience; some exposure to the insurance and/or financial sector ideal; a high degree of confidentiality and personal integrity; advanced MS office skills; strong attention to detail; English/French bilingualism a definite asset but not a requirement. This is a 3 day/week permanent position, so salary is pro-rated accordingly. Please e-mail your resume to Catherine Wilson and quote reference number CW-865P.
Executive Assistant / P.A. to $70K
This is an interesting opportunity to support a successful entrepreneur with a growing and expanding off-shore business. The work will include, but not be limited to: calendar management; travel and meeting arrangements; business relationship management; staff relationship management; assisting with project tracking and management; general administrative support as needed. The requirements include previous experience supporting senior level executives; banking/financial services knowledge and/or experience; strong software skills. The position will suit someone who is very computer savvy, highly independent and self-motivated, comfortable working in a non-traditional office setting (work from home); able to travel occasionally and interested in working in a business that uses cutting edge technology. Please e-mail your resume to Catherine Wilson and quote reference number CW-866P.
Our company, Profile Consultants, is an established and highly respected boutique firm located downtown at Bay Street and Queen Street, in business for 30 years and growing. We have a diverse range of blue chip clients, including financial/banking, real estate/asset management, communications, entertainment and non-profit clients (to name only a few!) and we are currently looking for a consultant / recruiter to join our small team of long-standing consultants, who have been with Profile for over 20 years. We are a tight-knit team of successful ethical individuals with an excellent reputation for service, integrity and dedication. This position would suit someone who is people-oriented, with an entrepreneurial personality and a prior background in recruiting and sales/customer service. The ideal person is confident, friendly, already has a network of contacts and isn’t afraid to develop new business. Our office is located on the Path network and is close to Queen Street Subway and Union Station, with parking at City Hall. Please e-mail your resume to Ann Turner and quote reference number AT-857P.
Executive Assistant $70K +
This is a well-known and well-respected financial services organization and the role will provide Executive level support to an EVP. This is a fast-paced, but people driven environment, working with a team of true professionals, and will involve the following: extensive international travel, conference and itinerary planning ; busy, demanding calendar management ; expense reporting ; prioritizing and handling schedule conflicts; coordinating presentations and events/meeting organization; coordinating special projects; liaise with President, Board and other internal and external contacts. The requirements include at least 5 years experience supporting executive/C level management in a corporate, professional, busy corporate environment; a flexible, willing and proactive work style; top notch organizational and time management skills; top notch technical skills in MS Office. The ideal candidate will be self-motivated, comfortable in an entrepreneurial environment, able to use sound judgment skills and handle highly confidential information. Some exposure to HR would be an asset. This is a 3 to 6 month contract starting immediately. Please e-mail your resume to Catherine Wilson and quote reference number CW-861P.
Admin Assistant / Investments $55K
This established and very successful wealth planning and investment advisor, working with high net worth clients, is looking for an experienced and professional assistant to join their team. Included will be administrative support such as contact and calendar management, preparing and coordinating presentations and client proposals; handling account transactions and processing trades; research and general office administrative responsibilities. This organization offers a good benefit package, and the position offers bonuses. “Must Haves” include 3 to 5 years relevant admin experience in investment, finance or wealth management sector; strong MS Office; a good head for figures/numbers; exceptional written and oral communication skills; well-developed organization skills; ability to be proactive and work independently. Preference will be given to a candidate with their CSC or IFIC. This an ideal opportunity for someone looking to further their experience and career in the investment/financial services world with a stable and well-known organization. This position is located in Mississauga, Ontario. Please e-mail your resume to Catherine Wilson and quote reference number CW-868P.
Registration Administrator to $50K
This non-profit organization, associated with the financial services sector, is looking for an individual to handle all membership registration related activities. This will include processing and reviewing applications across Canada; researching information and authenticating documentation; updating database information and web site; becoming familiar with and educating member organizations with respect to relevant legislation and fees; assisting with any investigations regarding non-compliance; liaising with, answering questions and providing customer service to internal and external stakeholders. In addition, the role will assist with special event and meeting planning and general administrative support as needed. This is a close-knit, team-oriented organization with a great benefit package and perks. The requirements include 3 to 5 years progressive administrative experience in a corporate office environment; solid MS Office skills, Adobe Acrobat and familiarity with database applications; exceptional eye for detail and accuracy; fast and accurate keyboarding and proven customer service skills. The ideal candidate will have experience in a regulatory, accounting or financial services environment, be self-motivated and able to handle multiple priorities, have the ability to work effectively in a team and build relationships, and take initiative when needed. Please e-mail your resume to Catherine Wilson and quote reference number CW-864P.
Office Administrator $40K+
This is an established asset and property management firm and they are looking for someone to provide administrative support to, and work closely with the Sr. EA to the CEO. Included will be: reception backup, meeting and greeting clients; hard and soft copy file management; updating database; some calendar management; assisting with meeting bookings and travel arrangements; correspondence and report production; assisting with special event planning. The requirements include previous administrative experience in a corporate business setting (2 to 3 years); advanced MS Office (Word, Excel, PowerPoint & Outlook); some post-secondary education. The position also requires the ability to multi-task; handle time-sensitive projects; and produce error-free work. The successful candidate will be comfortable and enjoy working in a fast-paced environment, able to change directions quickly, be highly organized and self-motivated and have excellent oral and written communication skills. This is a fun, tight-knit team and a great place to work! Please e-mail your resume to Catherine Wilson and quote reference number CW-867P.
English/French Bilingual Member Services Admin / Non-Profit $40K+
This is an established, growing fast-paced and non-profit organization and the role will provide a wide range of administrative and membership related support to a great team. Included will be: general administrative duties such as monitoring and responding to email from members; answering phones, handling enquiries and registration; updating the member database and directories; updating web sites; posting on social media; assisting with events including planning, attendance and reporting; attending meetings and taking action minutes; coordinating office supplies and deal with vendors; providing assistance to Board members as needed. The requirements include: 2 to 4 years administrative and customer service experience in the non-profit sector; advanced MS Office skills; post-secondary education; some exposure to event planning; English/French bilingualism; motor vehicle and asset (mileage reimbursed for work related travel); excellent communication and organizational skills; a drive to provide excellence in customer service, and build effective working relationships; personal initiative and self-motivation. This is an excellent opportunity with a wonderful organization, with lots of room for career advancement. Please e-mail your resume to Catherine Wilson and quote reference number CW-852P.
Permanent Part-Time Reception/Admin $15/hr
This well established Health and Wellness Clinic is looking for a Reception/Admin to support their team in their west end Toronto office. The role will include answering phones, booking appointments, meeting and greeting incoming visitors and clients, basic bookkeeping such as billings and record keeping, maintaining the client database as well as the filing system. The requirements include a minimum of 2 years previous experience in a similar setting, strong attention to detail, advanced MS Office skills (Word, Excel and Outlook); excellent customer service and communication skills are vital for this role. This is a permanent part-time position. Please e-mail your resume to Wendy Harvie and quote reference number WH-849P.
Legal Assistant $52K
This global and highly respected financial services firm is looking for a Legal Assistant to support several lawyers on the Legal Counsel team. The role will include high level administrative and legal support including preparing legal documentation; arranging travel, meetings and events; managing a busy calendar and monitoring project deadlines; managing correspondence and providing feedback to internal and external stakeholders on legal issues; invoicing and reporting; providing backup to other areas. The requirements include a minimum of 3 years experience in a law firm (corporate finance preferred); a University degree or college diploma and accreditation from a recognized Legal Assistant program; excellent MS Office skills; strong communication and proof-reading skills; attention to detail; highly developed organizational capabilities; and a proactive approach. Discretion with confidential materials and issues is a must. Please e-mail your resume to Wendy Harvie and quote reference number WH-776P.
A Sampling of our Current Temporary Position Openings
Executive Assistant $25+/hr
This is a world-class financial services organization, and this role will support the CIO. The responsibilities will include, but not be limited to: managing an extremely busy and demanding calendar; acting as gatekeeper and making independent judgement as to who has access to the executive; assisting with prioritizing incoming emails; arranging and setting up all aspects of meetings, both internal and external; global travel arrangements; providing support to a large team in a technology based environment; correspondence, presentations and report generation. The ideal candidate will have at least 5 years supporting a senior executive in a corporate environment (preferably technology related); very strong MS Office skills; a keen eye for detail and accuracy; top notch communication and organization skills; demonstrated follow-up and follow-through abilities; proven tact and diplomacy and the ability to build effective business relationships with both peers and senior executives; a polished, professional approach to work. This position will support on of the most senior executives in the firm, so experience acting as the front-facing liaison to high level management is a must. This role also involves working closely with the President’s office. This is a temporary position that will go permanent for the right candidate. This organization offers a successful management team with a stable capital base, and a focus on their global future. Please e-mail your resume to Wendy Harvie and quote reference number WH-869T.
French OR Cantonese/Mandarin Bilingual Call Center Rep $17 to $19/hr
This established, and highly regarded financial institution is seeking a Bilingual Call Center Representative. The role will involve working within an account management call centre environment, and will include resolving overdue accounts. Language skills need to include complete fluency in English and either French or Cantonese/Mandarin. The requirements are as follows: 2 to 4 years financial and/or customer service experience; demonstrated customer service skills; strong negotiation skills, excellent verbal and written communication skills; as well as solid computer skills in the MS Suite (PowerPoint, Excel, Outlook and Word). The ideal candidate will have strong attention to detail and accuracy; be self-motivated and able to juggle multiple priorities. Some collection experience would be ideal. The role offers paid training. Various shifts will also be involved. This is a long-term temporary situation (12 months) with the possibility of permanent employment. This is a great opportunity to grow your career by joining a new and fun team-based environment! Please e-mail your resume to Wendy Harvie and quote reference number WH-860T.
Administrative Assistant $19/hr+
This is a challenging and multi-faceted role in an established financial institution in downtown Toronto. This position involves maintaining the Executive’s calendar and managing travel arrangements, meeting and speaking engagements; ensuring department telephones are answered in a timely and courteous manner; extending and accepting invitations, preparing meeting agendas as well as arranging meeting rooms, equipment and refreshments; preparing and proofreading documents; creating and editing presentations; preparing claims, reconciling transactions and invoices, making payments; developing and maintaining an efficient and up-to-date filing system; as well as reception backup coverage. The requirements include a minimum of 5 years experience in an Administrative assistant role, preferably in a financial institution, a post-secondary University education, superior MS Office skills (Word, PowerPoint, Excel, and Outlook). Excellent communication and organizational skills, strong attention to detail and the ability to deal with highly confidential and sensitive materials are vital to this position. Please e-mail your resume to Wendy Harvie and quote reference number WH-843T.
Bilingual Administrative Assistant $17 to $19/hr
This established financial institution is seeking a Bilingual Administrative Assistant. Candidates need to be bilingual in English and French. The customer focused role will involve handling the customer service phone lines, setting up contracts with new customers, updating systems and dealing with general office administration. The requirements include demonstrated customer service skills; top notch communication and organization skills as well as solid computer skills in the MS Suite (PowerPoint, Excel, Outlook and Word). The ideal candidate will be self-motivated, able to work in a fast paced environment and have high attention to detail. Some banking/finance or call center experience would be an asset. This is a long term 18 month position that has the possibility of becoming permanent for the right candidate. This is a great opportunity to grow your career by joining an exciting team based environment! Please e-mail your resume to Wendy Harvie and quote reference number WH-870T.
Customer Service Representatives $15 to 17/hr
This established and very well-known non-profit organization is hiring Customer Service Representatives to join their Call Centre team. The main responsibilities will be making outbound calls to update retired employee files; helping with the implementation of an upcoming change in their benefits program; following up and updating records of current and former employees as well as responding to customer inquiries. Training will be provided. The requirements include 3 to 5 years Customer Service and Call Centre experience, ideally in a non-profit environment (Insurance or Finance would be ideal); exceptional written and oral communication skills; well-developed problem solving and time management skills; strong data entry and MS Office skills (Word and Excel). The successful candidate will be highly organized and proactive. English/French bilingualism would be an asset. This is a 4 month contract, from July to October. Please e-mail your resume to Wendy Harvie and quote reference number WH-837T.
Banking / Financial Positions Available $15 to $26/hr
We are working with one of Canada’s leading financial organizations to assist in their search for a number of candidates for temporary contracts. The positions available include:
- Bilingual Administrators (English / French)
- Financial Services Representatives / Banking
- Financial Analysts
- Tax Reporting Analysts
- Mutual Funds Processors
- Administrative Assistants / Executive Assistants
- Insurance Clerks
- Customer Service & Call Centre Representatives
All positions require an established knowledge of business and/or finance through either education or employment experience or a combination of both. Recent graduates in Finance and Economics are welcome! Required will be well-developed analytical, communication, organizational and interpersonal skills; strong MS Office skills; solid employment references and no impediments to clear credit and criminal clearance checks. Please e-mail your resume to Wendy Harvie and quote reference number WH-835T.
Servicing Analyst $16 to $18/hr
A major financial institution located in downtown Toronto is hiring Servicing Analysts. The role will be responsible for collecting, reviewing and analyzing data for accuracy and compliance with company policy; maintaining and updating customer accounts; keying financial transactions; preparation of internal reports, reconciliations and audits; interacting with clients and other affiliated offices to provide information by telephone, e-mail, or in-person; perform other administrative tasks as required. Required will be a University Degree in Finance or Accounting; excellent Ms Office Suite skills and strong data entry skills with high level of accuracy; excellent communication and customer service skills; attention to detail and proven analytical skills. This is a great opportunity for recent graduates. Please e-mail your resume to Wendy Harvie and quote reference number WH-801T.
A Sampling of Position Openings We Have Filled
Director of Operations & Project Delivery $100 to $120K
This is an established, growing and highly successful organization, working with emerging and cutting edge technologies and on Canada's 200 list of fastest growing companies. This is a tight knit team of forward thinking entrepreneurs who have established a reputation in this developing niche market. They are looking for an experienced manager to provide operational leadership to a dynamic divisional team at multiple locations, locally and nationally, with an eye to optimizing the client experience and supporting the company's overall strategy and goals. The role will report to the Vice-President and be responsible for the development, roll-out and evolution of all production functions, field services, workflow management and applications; work with and further develop best practices for project delivery; develop strategies for growth; build and develop processes; build, train, manage and mentor staff (project managers, warehouse, field and design engineers) including implementing relevant training programmes. The ideal candidate will have previous management level experience in either the telecom or IT/IS sector, a post-secondary education in Business, be a strong communicator with a collaborate management and work style, able to deliver results, able to manage change, have proven leadership and team management skills and able to balance innovation and risk. Work out of "state of the art" offices with a phenomenally fun, close knit and results driven team. Please e-mail your resume to Catherine Wilson and quote reference number CW-674P.
Brand Manager $90K+ Bonus
This international manufacturer of personal electronics is looking for a Brand Manager to manage an existing retail network, as well as develop strategies to expand on a national level. The role will involve developing marketing and sales strategies; providing leadership to their retail and wholesale divisions; managing inventory levels and providing pricing and product guidance; negotiating leasing and contractual agreements; overseeing sales and operations at the national retail level; identifying new opportunities for the growth and expansion; managing existing relationships and teams; develop marketing strategies to increase brand awareness and strengthen brand identity. The ideal candidate will have a minimum of 7 years senior management level sales experience in the apparel or accessories industry; be a highly motivated, energetic and dynamic leader; have expertise in sales reporting, budgeting and forecasting; strong MS Office skills; be highly self-motivated; and available to travel both nationally and internationally. This position offers many perks! Please e-mail your resume to Wendy Harvie and quote reference number WH-689P.
Finance Manager $85K +
This is a highly entrepreneurial, successful and innovative organization in the technology sector, with offices in and out of province. They are an industry leader in their sector! They are seeking an experienced, educated accounting and finance professional. The role will initially include managing and at times performing hands on general accounting functions, month and year end financial statements, reconciliations, reporting, P&L, corporate tax filings, etc. The position goal is to lead the entire finance and accounting functions and team, including establishing best practices and processes;develop continuous improvement processes; develop, design and manage revenue and cost assurance processes; working on the consolidation of 2 companies and developing a Charter of Accounts. The position reports directly to the COO and as the company grows will become a Director role. The requirements include CGA or CMA accreditation, a minimum of 5 + years solid financial management, accounting and analysis experience, preferably in the IT or Audio Visual sector, as well as previous change management / integration skills and experience. Also needed are superior communication and interpersonal skills, the ability to take ownership and work autonomously, relentless execution, an entrepreneurial mindset and the ability to think outside the box. English/French bilingualism would be an asset. Please e-mail your resume to Catherine Wilson and quote reference number CW-758P.
Marketing Communications $65K
High tech, North American organization looking for someone to provide support in the Marketing and Communications area. The role will involve planning, creative development, brand management and optimizing marketing campaigns. Included will be developing, facilitating and executing corporate marketing strategies; providing related support to the sales teams; building product collateral, sales tools, analyzing market trends. The successful candidate will work on web site content and communication materials, press releases, liaise with external agencies for creative development and delivery, be accountable for branding and messaging consistency and write external as well as internal communication materials. A post-secondary education in either Marketing or Communications, or a combination of education and relevant experience, proficiency in MS Office and a working knowledge of the Adobe creative tools are all required. The ideal candidate will be someone who “gets” and has had working exposure to the technology sector, has leadership skills and the ability to manage people, projects and budgets/resources, as well as a critical eye for both writing and design. Some technical writing experience would be a definite asset. Please e-mail your resume to Catherine Wilson and quote reference number CW-858P.
Senior Instructional Designer $75K++
This is a large, well-established and highly regarded organization, looking for an individual to work with their Business Planning group. This is a new team, so the successful individual must bring substantive experience in this area to the table. The role will include, but not be limited to the following: planning, organizing, designing and implementing comprehensive training curriculum and content with a focus on design; collaborating with other departments, develop knowledge sharing relationship with internal and external clients; create and maintain, in conjunction with others, a Knowledge Base; manage and coordinate projects; prepare and present training courses (both electronically and in person); work to engage participants at all levels; create reusable and innovative course materials. The requirements include related education and/or combination of training and experience; a minimum of 3 years experience conducting adult learning classes (preferably in the pension industry); certification in training and instructional design (PPAC an asset). The ideal candidate, in addition to the above, will have exceptional communication and presentation skills; knowledge of SharePoint; good knowledge of Visio, PowerPoint, Adobe, Camtasia, etc; proven abilities to lead opportunities for change and improvement; and the ability to deal with people with sensitivity, tact and professionalism. This firm offers the Cadillac of benefits and this is a bonusable position. Please e-mail your resume to Wendy Harvie and quote reference number WH-783P.
Accounting / Bookkeeper Assistant to $45K
This role will provide support to an Accounting firm who offer bookkeeping and accounting services to their clients throughout the GTA. The position will initially include entering A/P and A/R information into Quickbooks, typing up and producing client Board reports, setting up binders for year end files, banking, filing and various other clerical/administrative tasks. If the successful candidate brings more experience, the role will include preparing investment spreadsheets for year end, and adjusting entries. The requirements include a post-secondary Accounting education, experience working with Quickbooks, solid MS Office skills (Word and Excel) and be flexible working at various client locations mainly within the GTA. The ideal candidate will be a polished, solution oriented, energetic and resourceful individual looking to continue their bookkeeping/accounting career. This position offers the unique experience to work with a variety of clients and assist with their individual accounting needs. Please e-mail your resume to Catherine Wilson and quote reference number CW-859P.
Executive Assistant $60K+
This is a very established non-profit organization, related to the financial services sector. They are looking for an individual to provide senior level administrative support to the Executive team, including the CEO. The role will involve a lot of high profile client and stakeholder contact; calendar management; expense reconciliation; travel arrangements; and pulling together reports, generating correspondence, monitoring email. Also involved will be Board of Directors support. This position will work closely with, and under the direction of the CEO’s Executive Assistant. The requirements include a high level of proficiency in MS Office; a professional, polished, mature approach to work; at least 5 years providing support at the Executive level in a corporate business environment; exceptional oral and written communication skills; a flexible, team oriented work style. Please e-mail your resume to Catherine Wilson and quote reference number CW-838P.
Marketing Coordinator $50K+
This high profile, well-known private club is looking for someone to provide marketing support and participate in the strategy and execution of marketing initiatives including: email marketing campaigns and promotions; executive media campaigns including planning and buying, while adhering to CASL; managing Google Analytics to track traffic, revenue and conversions; database management: segmenting, scheduling, reporting, tracking and optimizing performance for all email communications; project coordination of all marketing related initiatives; liaise with designers and external as well as internal providers; assisting with the development and execution of annual promo calendars; drafting internal communications and newsletters; monitoring and providing monthly analytical reports on marketing activities; measuring and analyzing results to improve marketing strategy and drive campaign effectiveness; tracking budgets; event planning and coordination. The requirements include 2 + years marketing experience (email and/or CRM), University or College degree in Marketing. Well-developed MS Office skills and some design software experience are needed. Knowledge of Constant Contact and Mail Chimp would be an asset. Also required are strong technical skills, an eye for detail and an analytical "bent", strong written and oral communication skills and the ability to think strategically. Please e-mail your resume to Wendy Harvie and quote reference number WH-793P.
Profile Consultants welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.