A Sampling of our Current Permanent Position Openings
Bilingual Customer Service $40K+
This well-respected and well-known organization is seeking a Bilingual Customer Service rep to support and provide service to policy holders, advisors and other staff in both English and French. Included will be answering and responding to phone enquiries and providing information on various services and products. The position offers career and growth potential, and training will be provided. The requirements include a positive and professional approach, superior communication skills, fluency in both English and French and a background in either finance or insurance, and solid MS Office skills. Previous experience in a customer service role would be a definite asset. This client offers a challenging, team oriented work environment, competitive compensation and career potential. Training will be provided. Please e-mail your resume to Catherine Wilson and quote reference number CW-853P.
English/French Bilingual Member Services Admin / Non-Profit $40K+
This is an established, growing fast-paced and non-profit organization and the role will provide a wide range of administrative and membership related support to a great team. Included will be: general administrative duties such as monitoring and responding to email from members; answering phones, handling enquiries and registration; updating the member database and directories; updating web sites; posting on social media; assisting with events including planning, attendance and reporting; attending meetings and taking action minutes; coordinating office supplies and deal with vendors; providing assistance to Board members as needed. The requirements include: 2 to 4 years administrative and customer service experience in the non-profit sector; advanced MS Office skills; post-secondary education; some exposure to event planning; English/French bilingualism; motor vehicle and asset (mileage reimbursed for work related travel); excellent communication and organizational skills; a drive to provide excellence in customer service, and build effective working relationships; personal initiative and self-motivation. This is an excellent opportunity with a wonderful organization, with lots of room for career advancement. Please e-mail your resume to Catherine Wilson and quote reference number CW-852P.
Permanent Part-Time Reception/Admin $15/hr
This well established Health and Wellness Clinic is looking for a Reception/Admin to support their team in their west end Toronto office. The role will include answering phones, booking appointments, meeting and greeting incoming visitors and clients, basic bookkeeping such as billings and record keeping, maintaining the client database as well as the filing system. The requirements include a minimum of 2 years previous experience in a similar setting, strong attention to detail, advanced MS Office skills (Word, Excel and Outlook); excellent customer service and communication skills are vital for this role. This is a permanent part-time position. Please e-mail your resume to Wendy Harvie and quote reference number WH-849P.
Assistant Recruiter / HR Admin
Assistant recruiter / admin assistant with financial experience required for established recruitment agency, in business for the past 30 years, and located downtown. We have a diverse range of blue chip clients, including financial and banking clients and we are currently looking for someone to join our small team of long-standing consultants, who have been with Profile for over 20 years. We are a successful ethical company with an excellent reputation for service, integrity and dedication. This position would suit someone who is people-oriented, with an entrepreneurial personality and a prior background in recruiting, customer service and/or sales. The ideal person is friendly and already has a network of contacts and isn’t afraid to develop new business. The role will include sourcing and screening prospective candidates for a wide range of support positions; searching databases and responding to advertisements; pre-screening applicants over the phone; arranging and conducting interviews; reference checking and conducting background checks; ensuring candidates have proper information for the assignments; presenting potential candidates to clients as well as providing administrative support to the recruitment process. Also included will be some business development. The ideal candidate will have previous experience recruiting in the Banking services sector; be results oriented and driven to succeed; strong technical and administrative skills; enjoy working in a tight knit, successful and growing team. This position offers salary, benefits and bonus as well as the promotional potential to the position of Consultant. Please e-mail your resume to Ann Turner and quote reference number AT-845P.
Executive Assistant / West End $55 to $65K
This established food distribution company, located in Mississauga is looking for an experience Executive Assistant to provide support to a highly entrepreneurial President and the team. Included will be extensive global travel arrangements, complex and tightly scheduled calendar management, documentation support and liaison with clients and suppliers. This is a “right hand” support role for the successful candidate and will act on behalf of the President in his absence. The requirements include previous EA experience, solid MS Office skills, some understanding of and comfort with working in a smaller, tight knit team environment. Second languages would be an asset; this organization deals with suppliers from around the world. Flexibility around working hours, and the ability to travel sometimes are also required. The ideal candidate will be polished, mature thinking and team driven. Please e-mail your resume to Catherine Wilson and quote reference number CW-851P.
Association Receptionist / Admin Assistant $45K
This tight knit team of forward thinking individuals is looking for someone to provide front desk and administrative support to both their internal staff and their clients. The role will involve being the first point of contact for members, the general public and the Board of Directors, greeting visitors, handling mail and couriers, being responsible for the meeting room calendar, setting up and clearing up from meetings, maintaining office supplies and office equipment, assisting with documentation related to the complaints process, administering the office vacation schedule, updating distribution lists, and assisting the Executive Director with his administrative work. The successful candidate will have 3 to 5 years administrative and reception experience, strong MS Office skills, and a “can and will do” attitude. Excellent verbal and written communication skills are a must. This team is looking for someone who wants to be an active and engaged partner in the administrative functions of the office; someone who is looking to provide a superior level of customer service. Please e-mail your resume to Catherine Wilson and quote reference number CW-847P.
Legal Assistant $52K
This global and highly respected financial services firm is looking for a Legal Assistant to support several lawyers on the Legal Counsel team. The role will include high level administrative and legal support including preparing legal documentation; arranging travel, meetings and events; managing a busy calendar and monitoring project deadlines; managing correspondence and providing feedback to internal and external stakeholders on legal issues; invoicing and reporting; providing backup to other areas. The requirements include a minimum of 3 years experience in a law firm (corporate finance preferred); a University degree or college diploma and accreditation from a recognized Legal Assistant program; excellent MS Office skills; strong communication and proof-reading skills; attention to detail; highly developed organizational capabilities; and a proactive approach. Discretion with confidential materials and issues is a must. Please e-mail your resume to Wendy Harvie and quote reference number WH-776P.
A Sampling of our Current Temporary Position Openings
Accounting Clerk / Reception Relief $37K
This is a successful and busy property and asset management firm, looking for an individual to provide support in a split role. The position will involve relief reception, mail distribution, handling couriers, filing, assistant with special events and general administrative support to a senior Executive Assistant and her executive team. The other part of the position will be providing support to the Accounting Department including A/P, coding and entering invoices and matching with purchase orders as well as data entry. The requirements include exceptional English communication skills, previous office administrative experience, solid MS Office skills and some post-secondary Accounting education and experience. This is a career opportunity to develop this position into a more dedicated accounting role, with a well-respected company and a close-knight, fun team. Please e-mail your resume to Catherine Wilson and quote reference number CW-856T.
Sr. Executive Assistant $27+/hr
This is a world-class financial services organization, and this role will support the CIO. The responsibilities will include, but not be limited to: managing an extremely busy and demanding calendar; acting as gatekeeper and making independent judgement as to who has access to the executive; assisting with prioritizing incoming emails; arranging and setting up all aspects of meetings, both internal and external; global travel arrangements; providing support to a large team in a technology based environment; correspondence, presentations and report generation. The ideal candidate will have at least 5 years supporting a senior executive in a corporate environment (preferably technology related); very strong MS Office skills; a keen eye for detail and accuracy; top notch communication and organization skills; demonstrated follow-up and follow-through abilities; proven tact and diplomacy and the ability to build effective business relationships with both peers and senior executives; a polished, professional approach to work. This position will support on of the most senior executives in the firm, so experience acting as the front-facing liaison to high level management is a must. This role also involves working closely with the President’s office. This is a temporary position that will go permanent for the right candidate. Please e-mail your resume to Wendy Harvie and quote reference number WH-854T.
Executive Assistant $19 to $26/hr
This prestigious financial services organization is looking for an executive assistant for Corporate Finance. The position will provide executive level administrative support to the senior manager. Responsibilities will include (but are not limited to): strong calendar management; travel arrangements and preparing itineraries; preparation of meeting agendas and arranging meeting rooms; preparation of complex reports and PowerPoint presentations; creating, editing and proofreading documents; preparing expense claims and reconciling transactions; developing and maintaining an efficient filing system. Experience required: 3-5 years previous administrative experience supporting senior level management; advanced MS Office skills (Word, Excel, PowerPoint); experience in a corporate “big business” environment (legal, financial services, accounting). Soft skills: excellent interpersonal and communication skills; strong organizational and planning skills; ability to work without a lot of direction; team spirited with a high energy approach to business. This is a temporary position that may go permanent for the right candidate. Please e-mail your resume to Wendy Harvie and quote reference number WH-855T.
Executive Assistant $23 to $26/hr
This prestigious financial services organization is looking for an executive assistant for Corporate Finance. The position will provide executive level administrative support to the senior manager and the responsibilities will include: calendar management, travel arrangements and preparing itineraries; professional and courteous service to team and clients; preparation of meeting agendas and arranging meeting rooms; preparation of complex reports and PowerPoint presentations; creating, editing and proofreading documents; preparing expense claims and reconciling transactions; developing and maintaining an efficient filing system. The requirements include a University degree and 5 years administrative experience; advanced MS Office skills (Word, Excel, PowerPoint); a keen eye for detail and the ability to work without a lot of direction are all critical to the successful candidate. Excellent interpersonal and communication skills as well as strong organizational and planning skills are key to this role. This is a temporary position that will go permanent for the right candidate. Please e-mail your resume to Wendy Harvie and quote reference number WH-850T.
Administrative Assistant $19/hr+
This is a challenging and multi-faceted role in an established financial institution in downtown Toronto. This position involves maintaining the Executive’s calendar and managing travel arrangements, meeting and speaking engagements; ensuring department telephones are answered in a timely and courteous manner; extending and accepting invitations, preparing meeting agendas as well as arranging meeting rooms, equipment and refreshments; preparing and proofreading documents; creating and editing presentations; preparing claims, reconciling transactions and invoices, making payments; developing and maintaining an efficient and up-to-date filing system; as well as reception backup coverage. The requirements include a minimum of 5 years experience in an Administrative assistant role, preferably in a financial institution, a post-secondary University education, superior MS Office skills (Word, PowerPoint, Excel, and Outlook). Excellent communication and organizational skills, strong attention to detail and the ability to deal with highly confidential and sensitive materials are vital to this position. Please e-mail your resume to Wendy Harvie and quote reference number WH-843T.
Customer Service Representatives $15 to 17/hr
This established and very well-known non-profit organization is hiring Customer Service Representatives to join their Call Centre team. The main responsibilities will be making outbound calls to update retired employee files; helping with the implementation of an upcoming change in their benefits program; following up and updating records of current and former employees as well as responding to customer inquiries. Training will be provided. The requirements include 3 to 5 years Customer Service and Call Centre experience, ideally in a non-profit environment (Insurance or Finance would be ideal); exceptional written and oral communication skills; well-developed problem solving and time management skills; strong data entry and MS Office skills (Word and Excel). The successful candidate will be highly organized and proactive. English/French bilingualism would be an asset. This is a 4 month contract, from July to October. Please e-mail your resume to Wendy Harvie and quote reference number WH-837T.
Banking / Financial / Admin Positions Available
We are working with one of Canada’s leading financial organizations to assist in their search for a number of candidates for temp contracts. The positions available include:
- Financial Services Representative / Banking
- Mutual Funds Processors
- Reception / Administrative Assistants / Executive Assistants
- Bilingual Insurance Clerks
- Customer Service & Call Centre Representatives
All positions require an established knowledge of business and/or finance through either education or employment experience or a combination of both. Recent graduates in Finance and Economics are welcome! Required will be well-developed analytical, communication, organizational and interpersonal/communication skills; strong MS Office skills; solid employment references and no impediments to clear credit and criminal clearance checks. Please e-mail your resume to Wendy Harvie and quote reference number WH-835T.
Servicing Analyst $16 to $18/hr
A major financial institution located in downtown Toronto is hiring Servicing Analysts. The role will be responsible for collecting, reviewing and analyzing data for accuracy and compliance with company policy; maintaining and updating customer accounts; keying financial transactions; preparation of internal reports, reconciliations and audits; interacting with clients and other affiliated offices to provide information by telephone, e-mail, or in-person; perform other administrative tasks as required. Required will be a University Degree in Finance or Accounting; excellent Ms Office Suite skills and strong data entry skills with high level of accuracy; excellent communication and customer service skills; attention to detail and proven analytical skills. This is a great opportunity for recent graduates. Please e-mail your resume to Wendy Harvie and quote reference number WH-801T.
A Sampling of Position Openings We Have Filled
Director of Operations & Project Delivery $100 to $120K
This is an established, growing and highly successful organization, working with emerging and cutting edge technologies and on Canada's 200 list of fastest growing companies. This is a tight knit team of forward thinking entrepreneurs who have established a reputation in this developing niche market. They are looking for an experienced manager to provide operational leadership to a dynamic divisional team at multiple locations, locally and nationally, with an eye to optimizing the client experience and supporting the company's overall strategy and goals. The role will report to the Vice-President and be responsible for the development, roll-out and evolution of all production functions, field services, workflow management and applications; work with and further develop best practices for project delivery; develop strategies for growth; build and develop processes; build, train, manage and mentor staff (project managers, warehouse, field and design engineers) including implementing relevant training programmes. The ideal candidate will have previous management level experience in either the telecom or IT/IS sector, a post-secondary education in Business, be a strong communicator with a collaborate management and work style, able to deliver results, able to manage change, have proven leadership and team management skills and able to balance innovation and risk. Work out of "state of the art" offices with a phenomenally fun, close knit and results driven team. Please e-mail your resume to Catherine Wilson and quote reference number CW-674P.
International Human Resources Manager $80K US+
Are you a born traveler/adventurer? Do you have a minimum of 5 years working experience in HR Management in Canada and are you comfortable in off-the-beaten track environments? Are you ready for an unusual adventure? This is a multi-national organization, comprised of civilian and military personnel, located in a very secure, wholly independent compound in the middle East, looking for someone to bring their HR expertise to work in partnership with Management to provide the following civilian services: recruitment, control of documentation, HR records maintenance, performance evaluations, incentive award programs; providing advice and support on HR issues, policies and regulations; attending executive meetings and acting as a budget manager. The requirements include a minimum of 5 years previous HR experience, post-secondary education in HR or Business Management; experience with HR ERP systems (SAP preferred); excellent communication skills (both written and oral); previous working experience in a foreign, third world country. Knowledge of Arabic would be a definite asset. This role will suit someone with an HR background who has perhaps been exposed to a military environment, has worked and travelled in the middle East or other third world country, or has been in the diplomatic service. This is initially a 2 year contract, with options to renew. The compensation package is extensive, including free accommodation and meals, travel, contribution to pension plan, and lots more. Please e-mail your resume to Catherine Wilson and quote reference number CW-741P.
Brand Manager $90K+ Bonus
This international manufacturer of personal electronics is looking for a Brand Manager to manage an existing retail network, as well as develop strategies to expand on a national level. The role will involve developing marketing and sales strategies; providing leadership to their retail and wholesale divisions; managing inventory levels and providing pricing and product guidance; negotiating leasing and contractual agreements; overseeing sales and operations at the national retail level; identifying new opportunities for the growth and expansion; managing existing relationships and teams; develop marketing strategies to increase brand awareness and strengthen brand identity. The ideal candidate will have a minimum of 7 years senior management level sales experience in the apparel or accessories industry; be a highly motivated, energetic and dynamic leader; have expertise in sales reporting, budgeting and forecasting; strong MS Office skills; be highly self-motivated; and available to travel both nationally and internationally. This position offers many perks! Please e-mail your resume to Wendy Harvie and quote reference number WH-689P.
Finance Manager $85K +
This is a highly entrepreneurial, successful and innovative organization in the technology sector, with offices in and out of province. They are an industry leader in their sector! They are seeking an experienced, educated accounting and finance professional. The role will initially include managing and at times performing hands on general accounting functions, month and year end financial statements, reconciliations, reporting, P&L, corporate tax filings, etc. The position goal is to lead the entire finance and accounting functions and team, including establishing best practices and processes;develop continuous improvement processes; develop, design and manage revenue and cost assurance processes; working on the consolidation of 2 companies and developing a Charter of Accounts. The position reports directly to the COO and as the company grows will become a Director role. The requirements include CGA or CMA accreditation, a minimum of 5 + years solid financial management, accounting and analysis experience, preferably in the IT or Audio Visual sector, as well as previous change management / integration skills and experience. Also needed are superior communication and interpersonal skills, the ability to take ownership and work autonomously, relentless execution, an entrepreneurial mindset and the ability to think outside the box. English/French bilingualism would be an asset. Please e-mail your resume to Catherine Wilson and quote reference number CW-758P.
Senior Instructional Designer $75K++
This is a large, well-established and highly regarded organization, looking for an individual to work with their Business Planning group. This is a new team, so the successful individual must bring substantive experience in this area to the table. The role will include, but not be limited to the following: planning, organizing, designing and implementing comprehensive training curriculum and content with a focus on design; collaborating with other departments, develop knowledge sharing relationship with internal and external clients; create and maintain, in conjunction with others, a Knowledge Base; manage and coordinate projects; prepare and present training courses (both electronically and in person); work to engage participants at all levels; create reusable and innovative course materials. The requirements include related education and/or combination of training and experience; a minimum of 3 years experience conducting adult learning classes (preferably in the pension industry); certification in training and instructional design (PPAC an asset). The ideal candidate, in addition to the above, will have exceptional communication and presentation skills; knowledge of SharePoint; good knowledge of Visio, PowerPoint, Adobe, Camtasia, etc; proven abilities to lead opportunities for change and improvement; and the ability to deal with people with sensitivity, tact and professionalism. This firm offers the Cadillac of benefits and this is a bonusable position. Please e-mail your resume to Wendy Harvie and quote reference number WH-783P.
Executive Assistant $60K+
This is a very established non-profit organization, related to the financial services sector. They are looking for an individual to provide senior level administrative support to the Executive team, including the CEO. The role will involve a lot of high profile client and stakeholder contact; calendar management; expense reconciliation; travel arrangements; and pulling together reports, generating correspondence, monitoring email. Also involved will be Board of Directors support. This position will work closely with, and under the direction of the CEO’s Executive Assistant. The requirements include a high level of proficiency in MS Office; a professional, polished, mature approach to work; at least 5 years providing support at the Executive level in a corporate business environment; exceptional oral and written communication skills; a flexible, team oriented work style. Please e-mail your resume to Catherine Wilson and quote reference number CW-838P.
Marketing Coordinator $50K+
This high profile, well-known private club is looking for someone to provide marketing support and participate in the strategy and execution of marketing initiatives including: email marketing campaigns and promotions; executive media campaigns including planning and buying, while adhering to CASL; managing Google Analytics to track traffic, revenue and conversions; database management: segmenting, scheduling, reporting, tracking and optimizing performance for all email communications; project coordination of all marketing related initiatives; liaise with designers and external as well as internal providers; assisting with the development and execution of annual promo calendars; drafting internal communications and newsletters; monitoring and providing monthly analytical reports on marketing activities; measuring and analyzing results to improve marketing strategy and drive campaign effectiveness; tracking budgets; event planning and coordination. The requirements include 2 + years marketing experience (email and/or CRM), University or College degree in Marketing. Well-developed MS Office skills and some design software experience are needed. Knowledge of Constant Contact and Mail Chimp would be an asset. Also required are strong technical skills, an eye for detail and an analytical "bent", strong written and oral communication skills and the ability to think strategically. Please e-mail your resume to Wendy Harvie and quote reference number WH-793P.
Office Administrative Assistant to $47K
This is a global organization and they are looking for someone to act as the central “go to” person for their administrative needs in their mid-sized Toronto office. Included will be: managing the front desk and front office; answering phones, dealing with enquiries, ensuring area is tidy and well-stocked; meeting and greeting incoming visitors and VIP guests; booking conference rooms; arranging couriers; assisting with calendar management, restaurant bookings, travel arrangements, video conferencing; formatting and editing documents; assisting with proposal submissions; hard and soft copy file management, records maintenance; updating database; assist with special event planning; provide support for sales and marketing initiatives; provide project support. The requirements include previous administrative experience in a corporate business setting (5 years); a post-second education; advanced MS Office (Word, Excel, PowerPoint); exposure to PeopleSoft an asset. The position also requires the ability to multi-task and handle time-sensitive projects. The ideal candidate will be a polished professional, able to build effective working relationships with colleagues and superiors, be a self-starter who’s able to work independently and exercise good judgment; with well-developed organizational, decision making and problem solving skills; excellent verbal and written communication skills. Please e-mail your resume to Catherine Wilson and quote reference number CW-840P.
Profile Consultants welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.